Privacy Policy

Purpose of Use

The purpose of using personal information acquired by the Group is as follows:
The following purposes are subject to change to the scope reasonably recognized as considerably relevant, and if there will be any changes, changes will be notified or announced to the person.
Unless changed, personal information will not be used beyond the scope necessary to achieve the following purposes without the consent of the person.

• To announce information on the Group's information, products, services, exhibitions, events, etc.
• For distribution of e-mail newsletters or mail magazines
• To respond to requests for quotations, questions, opinions, requests, materials, billing, etc.
• To confirm the identity of an individual when responding to inquiries, etc.
• To use for statistical analysis necessary for the promotion and improvement of the Group’s marketing, public relations activities, etc.
• For employment screening of the Group
• For personnel management of the Group

About Cookies

A cookie is a mechanism by which a website provider temporarily writes data to the user’s computer and saves it as a file such as history which is sent or received through web browsers.
The Group uses the cookie information of customers who use the Group's website (hereinafter referred to as “the Website") to improve the convenience when customers use the Website.
When you accesses the Website, we would like you to agree to use cookies before using the Website.
The Group uses cookies in accordance with the provisions of this Privacy Policy and handles cookies according to personal information.

Proper Acquisition

The Group will not acquire personal information by deception or other inappropriate means.
The Group will use personal information within the scope specified in "Purpose of Use".

Provision to Third Parties

1. The Group, ① when inquiry registration with a supplier is required when purchasing the product ordered by the customer, or ② when it is necessary to contact, to make transactions, etc. with the dealers of the Group, within that scope of purpose, may provide personal information to suppliers or dealers as follows:
   1. Personal information provided to a third party
      Basic information such as name, address, phone number, email address, and contract information.
   2. Means or method of provision to a third party
      Telephone, fax, mail, email, etc.
   3. Suspension to provide personal information to a third party
      If a person requests to suspend the provision of personal information to a third party, the Group will suspend the provision as prescribed by laws and ordinances, etc.
2. The Group, as stated above in item 1, will not provide personal information to a third party without the consent of the person except for the following cases:
   1. Cases in which the provision of personal information is prescribed by laws and ordinances;
   2. Cases in which the provision of personal information is necessary for the protection of the life, body,
      or property of an individual and in which it is difficult to obtain a consent of the person;
   3. Cases in which the provision of personal information is especially necessary for improving public
      health or promoting healthy development of minors (who are still developing both mentally and physically) and in which it is difficult to obtain the consent of the person;
   4. When there is a need to cooperate with the national or local government institutions or their assignees for carrying out procedures prescribed by laws and ordinances, and there is a risk to interfere with the office performance by obtaining the consent of the person.

About Joint Use

The Group will make joint use of personal information as follows:

1. Scope of the joint users
   Companies of the Group.
2. Purpose of use of the joint users
   As described in the “Purpose of Use” of the Group.
3. Jointly-used personal information
   Basic information such as name, address, phone number, email address, and contract information.
4. Personal information manager
   Advantech Toyo Kaisha, Ltd.

Safety Management

1. The Group will take necessary and appropriate measures to prevent leakage, loss, and damage of handled personal information, and for other safety management.
2. If the handled personal information is leaked, the Group will take necessary measures as prescribed by laws and ordinances such as reporting to the competent authorities.

Suspension of Use, Deletion, or Disclosure by the Person’s Request

1. If a person requests to suspend the use of personal information, the Group will suspend the use of personal information as prescribed by laws and ordinances.
2. If a person requests to delete personal information, the Group will delete the personal information as prescribed by laws and ordinances.
3. If a person requests to disclose personal information, the Group will disclose the personal information as prescribed by laws and ordinances.
4. The Group will proceed with the above-mentioned procedures at the request of the person, but the Group may ask the person to perform procedures such as identity verification.

Others

1. When a customer enters personal information on the Website, it is a prerequisite that the customer should agree for the use of this “Privacy Policy” and cookies.
   If the customer does not agree, he/she may not be able to use the services provided by the Group.
2. To protect the personal information of the users, the Group may revise the Privacy Policy due to changes in the laws and ordinances, other norms, etc. If there will be revisions, we will let you know through the homepage of the Website.

Contact Information for Consultations, Complaints, and Other Concerns Regarding the Handling of Personal Information

For inquiries, consultations, complaints, and other concerns regarding handling of personal information of the Group, please contact the following. Thank you very much.

Advantec Toyo Kaisha., Ltd. - General Affairs Department
2-2-3 Uchisaiwaicho, Chiyoda-ku, Tokyo, 100-0011
Telephone: 03-5521-2161 (Reception hours: 10:00 to 17:00)
Email: trk-somu@advantec.co.jp